Q1: Will programs receive reminders that their Annual Reports are due?
The NAEYC Academy sends Annual Report reminder notifications via email and mail to primary and secondary contacts listed for a program. These reminder notifications are automatically generated, and will be sent to programs until the Annual Report is received and entered into our system at NAEYC, which may take up to four weeks after the program submits the Annual Report. If a program receives an Annual Report reminder notification after it has submitted the Annual Report, its Annual Report is most likely still being processed.
Q2 Can the Annual Report form be submitted via fax or email?
The Annual Report form is not accepted via fax and is not currently available as a web form that can be submitted online. NAEYC accepts Annual Report forms and full payment by mail to the P.O. Box indicated on the Annual Report form. NAEYC accepts the postmark date of the Annual Report as the submission date. NAEYC recommends that programs obtain written confirmation of receipt of all forms sent to NAEYC P.O. Boxes. Please discuss tracking options with your local Post Office. NAEYC is not able to sign for materials that are delivered to a P.O. Box by an individual courier such as UPS or FedEx.
If credit card payment is included or has been pre-paid over the phone, a program may also submit the Annual Report form by attaching it to an email sent to email@example.com. Programs paying by any method other than a credit card may not submit the Annual Report form via email. NAEYC recommends that programs keep a time stamped copy of the sent email, including Annual Report attachment, submitted to NAEYC.
Q3: What happens if NAEYC does not receive a program's Annual Report?
Accreditation is revoked if a program's Annual Report is not postmarked on or before the end of the program's Annual Report Submission Window and received by NAEYC. It is the program's responsibility to verify that NAEYC successfully receives the Annual Report. Read more about how to verify that NAEYC has received your program's Annual Report.
Q4: How can a program verify that NAEYC has received its Annual Report?
The primary and secondary contacts listed for a program are notified via email once the Annual Report has been received. It can take up to four weeks after a program submits the Annual Report for the report to be marked as received at NAEYC. Programs that do not receive confirmation that the Annual Report has been received within four weeks of submission should contact Accreditation Program Support.
In the unlikely event that an Annual Report is not marked as received by NAEYC within four weeks of the program submitting it to the NAEYC Academy, the program must produce written documentation indicating that the Annual Report was emailed or postmarked on or before the end of the program's Annual Report Submission Window. NAEYC recommends that programs obtain written confirmation of receipt of all forms sent to NAEYC P.O. Boxes. Please discuss tracking options with your local Post Office. NAEYC is not able to sign for materials that are delivered to a P.O. Box by an individual courier such as UPS or FedEx.
Q5: If information is missing from the Annual Report, will the program be contacted?
Programs should make every effort to include all requested information in the Annual Report. However, if additional information is needed to make a decision regarding a program's Annual Report, NAEYC Academy staff will contact the program and provide it with a defined period of time in which additional information must be submitted.
Q6: What if a program's information exceeds the space provided on the Annual Report?
In most instances, programs should confine their answers to the space provided in the Annual Report. When this is not possible, programs may include additional information in an appendix to the Annual Report. Programs should be sure to include a reference within the Annual Report to any appendix where additional information can be found. If programs are submitting the Annual Report via email, they should include all applicable appendices as separate attachments.
Q7: How long after the Annual Report is submitted will a program receive its Annual Report decision?
NAEYC does not define a specific period of time in which the Annual Report decision will be rendered. Annual Reports are reviewed on a rolling basis and the amount of time it takes to review each individual Annual Report varies based on the changes that the program has experienced.