The purpose of the System-wide Program Portfolio Evidence Pilot is to enable NAEYC to determine whether allowing large system users to undergo a single evaluation of system-wide document evidence is appropriate for the purposes of NAEYC Program Accreditation. The Pilot program will be in effect for at least 24 months, beginning October 15, 2014 and continuing until October 31, 2016. The evaluation will be referenced for all the system’s individual programs undergoing accreditation, reducing the program preparation time for NAEYC site visits.
Who can apply?
Any system that comprises multiple early childhood programs operating under the same policies and procedures is eligible for the System-Wide Program Portfolio Evidence Review pilot.
How does it work?
The System-Wide Program Portfolio Evidence Review consists of three steps:
Step 1: First Review
Step 2: System Response
Step 3: Second Review
Step 1: First Review (up to 30 days) After receipt of the application with payment, and approval of the application, large system users participating in the Program Portfolio Evidence Review pilot will initially submit to the NAEYC Academy all system-wide evidence supporting NAEYC criteria and indicators assessed by means of Program Portfolio.
At least two NAEYC Academy assessors meeting NAEYC standards of inter-rater reliability for assessing Program Portfolio evidence will review the system-wide document evidence submitted. Each assessor will independently review and rate the evidence, then conduct a reliability discussion to reach a final consensus on each rating.
A System-wide Program Portfolio Evidence Rating Initial Report will be generated documenting MET, PARTIALLY MET or NOT MET ratings for each NAEYC indicators.
Step 2: System Response: (up to 30 days)
Once the report is received, the system will have 30 days to submit revised evidence for any indicators that were rated as PARTIALLY MET or NOT MET.
Step 3: Second Review: (up to 30 days)
NAEYC Assessors will rate the revised evidence using the same process as that of the initial rating. New ratings will be combined with prior ratings to produce a System-wide Program Portfolio Evidence Rating Final Report.
The participating system is responsible for communicating to its programs which evidence has been rated on a system-level basis and which must be addressed on a program-specific basis.
NAEYC staff will develop and provide Assessors with a customized Program Portfolio review tool when they are assigned to conduct a site visit at a program in a participating system. The Program Portfolio toll will be pre-populated with ratings made during the System-wide Program Portfolio review process.
During a site visit, programs within a participating system will need to provide the assessor with (1) a copy of their system’s System-wide Program Portfolio Evidence Ratings Final Report; and (2) a Program Portfolio containing program-specific evidence for an Assessor to rate on-site.
Is there a fee for service?
A system whose application is accepted will be charged an initial fee to participate in the pilot. After successful completion of the pilot, an annual review fee will be assessed, which will allow the NAEYC Academy to ensure that all system-wide Program Portfolio evidence remains current and any updated or revised policy continues to meet the requirements for NAEYC Accreditation.
When can systems apply?
Any system may apply for the pilot now. Click here to submit an application.