Welcome to NAEYC's 2013 Annual Conference and Expo. We are pleased and honored to have you as part of our program. Below is information that will help make your session and your experience in DC as productive and rewarding as possible.
Presenter Schedule Now Available!
All sessions have been scheduled. Click here for scheduling details.
Audio Visual Information
Audio Visual – The following A/V equipment will be provided for Conference sessions: a screen, LCD projector, stand, one table microphone, and one podium microphone per session. For sessions with four or more presenters, an additional table microphone will be provided.
Attention Apple - Mac users – If you will be using your own Mac computer for your presentation: It's vital that you bring your own adapter so that your laptop can connect to the LCD projector. Adapters will not be available on-site.
How to order additional AV equipment – Any additional A/V equipment is at the presenter’s expense. Please note that this includes: Computer audio patch kits (needed if you have sound embedded in your PowerPoint/multimedia presentation), flipcharts and laptops. If you need to rent additional A/V equipment, you may rent it from the audio visual provider using the A/V rental order form found here.
How to order additional microphones – If you need to order additional microphones, please contact: Projection Presentation Technology at email@example.com or 202-249-3700 (for sessions at Washington Convention Center), or for sessions at the Renaissance, contact Patrick Jones, event technology sales manager, at Patrick.M.Jones@renaissancehotels.com or 202-962-4325.
Internet – If you would like to order internet for your session at Washington Convention Center, please contact: Smart City Networks at: firstname.lastname@example.org or 202-249-3800.
Product sales are not allowed in sessions – Presenters may not use their session as a forum for product sales. NAEYC’s policy is that presenters are not permitted to sell products before, during, or after their session at the Annual Conference. If you would like to purchase a booth in NAEYC’s Exhibit Hall, please contact Carambola Group, NAEYC’s exhibit management company, at: 321-255-9341.
Registration and Travel Arrangements
All presenters need to register for the Conference and make their own travel and housing arrangements. Presenters receive a discounted registration fee. In order to receive this discount, please use the registration discount code provided in your proposal acceptance email. If you need the presenter discount code resent to you, please email email@example.com.
Presenters, register today online.
Presenters, register today with our presenter registration form.
Presenter Member- $160 (until November 23)
Presenter Nonmember- $240 (until November 23)
Please follow the corresponding guidelines when presenting a session.
Location of Conference Events
Conference sessions will take place at the Walter E. Washington Convention Center located at 801 Mt. Vernon Place NW, Washington, DC 20001 and the Renaissance Washington located at 999 9th St NW, Washington, DC 20001.
To update the presenter listing appearing in the online itinerary planner, please have the primary presenter send an e-mail to: firstname.lastname@example.org including the ID # and/or session title plus the following information for any additional presenters: first and last name, affiliation, and e-mail address. The number of presenters for a 3-hour session is limited to eight; the presenter limit for 1.5-hour sessions is four. Note that any additional presenters/changes to existing presenters’ listings will not appear in the Final Program.
NAEYC is not responsible for scheduling conflicts that arise with the addition of more presenters to a session.
You may now Upload your SESSION HANDOUTS online! This will allow attendees to review and print handouts prior to and after the Conference. Note: Presenters are also encouraged to bring a sufficient number of handouts on-site.
To upload your handouts, go to the link below and follow the instructions provided:
- Enter the user name and password of the Primary Presenter
- Select the proposal to which you want to attach a handout
- Click the link that says "click here to edit upload handout"
- Attach your document and click "upload files"
- To ensure that you uploaded the correct file, click on the file to view it
- To save and close, click Save and Continue
In September, you will receive a copy of the Preliminary Program which will highlight some of our conference sessions. All sessions will be published in the Conference Final Program which can be picked up on-site in DC.
If you must cancel your presentation, please e-mail email@example.com. Remember to provide the session ID, your name, and session title. This applies only to the sessions in which no presenters or substitutes are able to be in DC to present the session. Cancellations are accepted from the Primary Presenter only.
If you have any questions that are not answered on this website, please e-mail firstname.lastname@example.org