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To upload your handout, please follow these instructions:
Note: Limited to 1 handout per session. The handout must be a pdf
Go to the following URL: http://naeyc1.convergence-us.com/
Click the "Access Meeting Planner" button.
Click the Login button
On the login screen, enter the following:
Click Sign In.
Across the top of the dashboard, you will see:
- How many session you're speaking at
- How many of those sessions are missing a handout
- How many attendees are currently registered for the conference
Below that is a list of your sessions. Click the View button next to any of your sessions to go to the Session Details screen for that session.
On the Session Details screen, you'll see far more information about your session:
- Date / Time
- Room number
- And more
Scroll down to the section marked Handout. If you've already uploaded a file, you will see a link for it here. If not, or you wish to replace it with a more up to date version, click Choose File.
Browse for the file on your computer. Once selected, it automatically begins uploading to the server. A Please Wait popup will appear while it is uploading. Handouts are limited to a maximum of 16MB in size and must be in pdf format. It is also limited to one handout per session, not one handout per speaker. Once the upload is complete, click the Close button on the popup.
Click Back if you have more sessions to upload handouts for or click your name in the top right of the page and choose Sign out.
- Online: Click here to register online
- Fax: If you are paying by credit card, fax the Presenter Registration Form to NAEYC Institute Registration, c/o CompuSystems, Inc.—708-344-4444. Please do not fax your form more than once.
- Mail: Fill out the Presenter Registration Form and send with payment to:
NAEYC Institute Registration
c/o CompuSystems, Inc.
2651 Warrenville Road, Suite 400
Downers Grove, IL 60515
Important: When mailing payment, please allow enough time for the payment to reach us prior to the Institute.
Registration fees and deadlines
|Registration Type||Early Bird (Ends April 6)||Regular (April 7–May 11)||After May 11|
*Member discount is offered to Standard and Premium Level NAEYC members only.
**Includes complimentary Entry Level NAEYC Membership.
For the Refund policy, NAEYC Membership information, and additional information on registration, please click here.
NAEYC has blocked guest rooms at the JW Marriott Austin and other area properties. Click here to make your hotel reservation now!
The final program will include session titles, presenter names and affiliations as well as a brief description for 1- and 2-hour sessions. Please note: NAEYC may edit session titles and descriptions for grammar and clarity.
NAEYC will provide an LCD projector, screen, stand, podium with microphone, and one table microphone with a head table. The LCD projector will have a VGA cable long enough for you to operate your laptop from the podium. HDMI, DVI or any other type of connection to the projector will not be provided.
Attention Apple - Mac users: If you’re using your own Mac computer, it's vital that you bring your own adapter to connect your laptop to the LCD projector. Adapters will not be available on-site.
Any additional A/V equipment is at the presenter’s expense. This includes: computer audio patch kits (needed if you have sound embedded in your PowerPoint/multimedia presentation), flipcharts, laptops, internet, additional microphones, etc. If you have additional audiovisual equipment needs, outside of what NAEYC will provide, please see below for order forms:
- AV Equipment: To order additional AV equipment (i.e., laptop, flipchart, etc.), [use this order form].
- AV Sound and/or Internet: If you need to order additional sound (i.e., supplemental microphones and/or a computer audio patch for PowerPoint/multimedia presentations with embedded sound) and/or internet, [use this order form].
WiFi will be available in all meeting rooms. Please note: WiFi is limited to checking email and basic internet browsing. NAEYC encourages presenters to order WiFi if your presentation is web-based or involves video streaming.
Here are some tools to help you promote your session: https://www.dropbox.com/sh/8pth9fgwa5k3e3d/AABKytRukyEETz5tIuAkpGGYa?dl=0
Research Poster session set
The poster boards are 4’ x 6’ with a usable area of 5’6”W x 3’H (Horizontal only). Please note that audio-visual equipment will not be provided. We encourage participants to provide handouts and use visual displays to capture the essence of the project or research.
Cancellations and Substitutions
If you must cancel your presentation or substitute a presenter, send an e-mail as soon as possible to firstname.lastname@example.org with the reference number and session title. Cancellations and substitutions are accepted from the Primary Presenter only.