Institute Presenter Information
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2024 Presenter Registration Fees
To register at the discounted presenter rate, enter the invitation code included in your Proposal notification email. Emails were sent to Proposal Submitters on March 22, 2024.
Registration Type
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Early Bird
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Regular
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After May 1
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Presenter Member (Standard/Premium)
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$285 |
$305 |
$325 |
Presenter Entry Level/Nonmember*
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$370 |
$395 |
$415 |
*Nonmembers receive a complimentary entry level NAEYC membership
As part of the registration process, please note that you will need to agree to NAEYC’s Code of Conduct and Event Safety Policy.
Please remember…
The Professional Learning Institute is about children, not for children. For safety reasons, we cannot allow children or strollers in the exhibit hall or in session areas. If you have children accompanying you to New Orleans, LA, we ask that you make alternative arrangements for child care. Check back soon for a list of accredited child care centers near the Hilton New Orleans Riverside which might offer drop-in services. We appreciate your understanding as we work hard to keep everyone safe.
There are three ways to register as a Presenter for the Professional Learning Institute:
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Online—For faster processing and to receive immediate email confirmation, we encourage you to register online.
- You will need the email address connected to your NAEYC account to log in to register. If new to NAEYC, then you will create a profile when prompted. You will not be asked to enter your Member ID when registering online.
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If paying by Check or Purchase Order, begin your registration online:
- Select Check or Purchase Order as the payment type
- Send the check payment with a copy of your registration confirmation to the address below or email a copy of the Purchase Order to [email protected].
- You are responsible for ensuring that the Purchase Order is sent to the right email address.
- If needed, you may also contact [email protected] to request an invoice.
- Fax—If you are paying by credit card or submitting an official Purchase Order, fax the registration form to (415) 293-4746. Please do not fax your form more than once.
- Mail—Fill out the registration form and send with payment or an official purchase order to:
NAEYC c/o Convention Management Resources
11251 Rancho Carmel Drive, #502978
San Diego, CA 92150
MAILING NOTICE: To ensure sufficient processing time, Purchase Orders, Check payments, and mailed registration forms must be postmarked by Friday, May 17, 2024. If you are submitting a Purchase Order, please note that it must be received before the rate increases; otherwise, the higher rate will apply.
Check Payments
If paying by check, please make check payable to “NAEYC Professional Learning Institute Registration.” Non-U.S. registrants: Be certain that your fees are paid in U.S. funds drawn on a U.S. bank, bank draft, or credit card. Please be sure that your registration form is mailed along with your check payment. To ensure sufficient processing time, check payments must be postmarked by Friday, May 17, 2024.
Purchase Orders
If submitting a purchase order for your registration, please begin your registration online, choose Purchase Order as the payment type, then email a copy of the Purchase Order to [email protected]. You are responsible for ensuring that the Purchase Order is sent to the right email address. If needed, you may also contact [email protected] to request an invoice.
To ensure sufficient processing time Purchase Orders must be postmarked by Friday, May 17, 2024. Please note that the Purchase Order must be received before the rate increases; otherwise, the higher rate will apply.
Important: A Purchase Order is NOT a form of payment. Unless all associated balances have been paid in full for your registration, you will not receive access to the Professional Learning Institute.
Refunds/Cancellation of Registration
Fees are nonrefundable after May 1, 2024. Cancellations submitted by May 1 will incur a $100 processing charge. Cancellations must be submitted in writing. Cancellation by phone will not be accepted. When submitting a refund request, please fax it to 415-293-4746 or send an email to [email protected]. Please include the name and registration ID of each registrant and the name of the organization or person receiving the refund. Refund requests are processed after the Professional Learning Institute using the same method of payment used for Registration.
Session Cancellations and Substitutions
If you must cancel your presentation or substitute a presenter, send an e-mail immediately to [email protected] with the reference number and session title. Cancellations and substitutions are accepted from the Primary Presenter only.
Pre-Institute Workshops
To register for one of the Pre-Institute Workshops, use the online registration link or the registration form. Note: Professional Learning Institute registration is not included in the Pre-Institute workshop fee.
Registration Credentials
You will be able to pick up all Institute credentials onsite in the Institute Registration area in the Hilton New Orleans Riverside starting on Saturday, June 1 at 1:00 pm. NOTE: NAEYC encourages all attendees to pick up their badges on Saturday afternoon to avoid wait times on Sunday morning. Please refer to the Schedule at a Glance for more details, including Registration hours.
Special Needs
When registering online or on the registration form, please submit all special or ADA accommodation requests to NAEYC before Wednesday, May 1 at 11:59 PM EST. NOTE: NAEYC will try to respond to each request in the order in which they are received. NAEYC cannot guarantee that any requests made after Wednesday, May 1 will be fulfilled.
Housing
NAEYC has blocked guest rooms at the Hilton New Orleans Riverside. Reserve your housing here.
Questions about Registration?
Call Convention Management Resources, Monday through Friday, from 6:00 a.m. to 6:00 p.m., Pacific Time, at 800-450-5185 (US & Canada) or 415-979-2261 (International) or send an email to [email protected].
NAEYC Membership
To receive the membership discount, you must be a Standard or Premium level NAEYC member in good standing. If registering online, you will need to log into your NAEYC membership account. If registering using the registration form, you will need to provide your valid NAEYC membership ID#.
Become a Standard or Premium level member online or call NAEYC’s Member Services at 202-232-8777 or 800-424-2460, ext. 4. Membership renewal may take up to 24 hours to process.
If mailing in a check payment for membership, please allow 10 to 14 business days for processing once the payment has been received by NAEYC. Send your check or money order to NAEYC Membership, P.O. Box 97156, Washington, DC 20090-7156. Note: Please send membership payments ONLY to this address. Do not include your conference registration payment on this check.
To upgrade your Entry level membership, you must call NAEYC’s Member Services at 202-232-8777 or 800-424-2460, option 4.
Nonmember registrants will receive complimentary Entry level NAEYC membership, which is not eligible for the discounted member rate. Please note that the membership will be processed after the Professional Learning Institute has concluded.
School or agency administrators: NAEYC membership must be in the name of an individual. A director’s membership does not extend to other staff members.
NAEYC-accredited programs: NAEYC Accreditation does not include membership in the Association.
General Consent and Release for Use of Image
By registering, you agree to the General Consent and Release for Use of Image in which you consent to, NAEYC, or anyone authorized by NAEYC, to record and use, as NAEYC may desire in its sole and absolute discretion, all recording and reproductions or depictions of such exhibitor’s, or attendee’s name, likeness, voice, persona, words, actions, and/ or biography, which NAEYC may make, including without limitation the right for NAEYC, or anyone authorized by NAEYC, to use such recordings, reproductions, or depictions in or in connection with any legitimate purposes, including for advertising, publicity, trade, and editorial purposes, at any time in the future in all media now known or hereafter developed, throughout the world.
Tax Deductibility
Expenses of training—including tuition, travel, lodging, and meals—when incurred for the purpose of maintaining or improving your skills in your present profession are tax deductible. Please consult your tax advisor for details.
Final Program
The final program will include session titles, presenter names, and affiliations for 1- and 2-hour sessions, plus the Research poster session.
New! Audio Visual
The following A/V equipment will be provided for Institute sessions: a projection screen, projection stand, LCD projector, computer audio patch, a podium microphone, and at least one table microphone. The LCD projector will have an HDMI cable long enough for the presenter to operate their laptop from the podium. DVI or any other type of connection to the projector will not be provided. If you’re using your own Mac or Sony computer for your presentation, it’s vital that you bring your own adapter to connect your laptop to the LCD projector. Adapters will NOT be available on-site.
Any additional A/V equipment is at the presenter’s expense. This includes laptops, internet, additional microphones, flipcharts, etc. If you need to rent additional A/V equipment, please complete one or both of the below forms.
Presenter Audio Visual Form (laptops, flipcharts, etc.): Complete by May 20, 2024
Audio Addition Form (microphones, internet, etc.): Complete by May 17, 2024
Research Poster Session Set
The poster boards are 8’ x 4’ with a usable area of 7’ x 3’ (Horizontal only). Audio-visual equipment will not be provided. Participants must use visual displays to capture the essence of the project or research and are encouraged to provide handouts.
Promotional Materials
Your session may appear in our Institute marketing and promotional materials.