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Group Registration

Orange County Convention Center Orlando Florida

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Home / Events / Annual Conference / Group Registration
The following information is in regards to the 2025 Annual Conference, provided for your reference. For information on individual registration and housing for the 2025 Annual Conference, click here.

 

Registration Fees and Deadlines  

A minimum of 10 registrants is required to qualify for Group Registration. Each person in the group will receive $10 off their conference registration fee. The fees below include the discount.  

Registration Type   
Early Bird   
(Ends Sept. 12)   
Regular   
(Sept. 13 – Oct. 17)   
After October 17 
Member   

$ 385

$ 415 

$ 485

Nonmember*   

$ 585

$ 615  

$ 685  

*Includes a complimentary NAEYC membership  
As part of the registration process, please note that you will need to agree to NAEYC’s Code of Conduct and Event Safety Policy.  
 

Please remember…  The Annual Conference is about children, not for children. For safety reasons, we cannot allow children or strollers in the exhibit hall or in session areas.  If you have children ​accompanying you to Orlando, FL, we ask that you make alternative arrangements for childcare. Check back soon for a list of accredited childcare centers near the Orange County Convention Center which might offer drop-in services. We appreciate your understanding as we work hard to keep everyone safe.

Registrants: Please alert NAEYC about any special needs you may have by October 10. No refunds will be issued for a Group Registration; substitutions will be permitted. Individuals registering for one day, Separate-Fee Workshops only, or as presenters are not eligible for the group discount. 

Important Registration Information

Online Group Registration

Click HERE to register to create or manage group registration!

Note: When registering online, you do not need to have a NAEYC account. However, when creating a new group account, please make sure to use an email address that you have access to so that you can log back in to manage the group account. Once you are logged in as group contact, you will be able to search the NAEYC membership database to register your group members to ensure that they will receive the proper registration fee.

Please note: Individuals registering as a presenter, for one day, or for a Pre-Conference Workshop only are not eligible for the group discount. No refunds will be issued for Group registrations; only substitutions will be permitted.   

If you have any questions or need assistance with online registration, please contact Convention Management Resources, Monday through Friday, from 6:00 a.m. to 6:00 p.m., Pacific Time, at 800-421-2388 (US & Canada) or 415-979-2274 (International) or send an email to [email protected].

Online Payment Information

If you are paying by credit card, register online to ensure secure transmission of your credit card information.

If paying by Check or Purchase Order, begin your Group Registration online and download an invoice. Make sure to attach the invoice to Check or Purchase Order and send them to:


NAEYC c/o Convention Management Resources  
11251 Rancho Carmel Dr. # 502978  
San Diego, CA 92150  
Or by email to: [email protected]  
Or by fax to: (415) 293-4746  

If you need any assistance or to download invoice, please contact NAEYC Registration: [email protected].  

When mailing payment, please allow enough time for the payment to reach us prior to the Annual Conference. To ensure that your group registration is processed in a timely manner, mailed Checks or Purchase Orders should be postmarked by Friday, October 24, 2025.   

Important: You may add new group registrants at any time, but payment or an official purchase order must be received within each registration period (Early Bird, Regular, and Late). If no payment or purchase order is received, you must register the group member again at the prevailing rate. Full payment must be received before you can pick up your registration credentials on-site.   

REMINDER: A Purchase Order is NOT a form of payment. Unless all associated balances have been paid in full, you will not receive your badge and materials onsite.

Refunds/Cancellation of Registration

No refunds will be issued for a Group Registration; substitutions will be permitted. Individuals registering for one day, Separate-Fee Workshops only, or as presenters are not eligible for the group discount.

Hotel Reservations 

To book your hotel reservation, click here. 

Please note: Hotel room rates for the 2025 NAEYC Annual Conference include a fee that is provided to the Association to subsidize meeting-related costs.   

ATTENTION: Do not respond to housing companies claiming to be affiliated with NAEYC. To book your hotel, please only go through the NAEYC web page directly. 

CEU Information

As an IACET Accredited Provider, NAEYC is offering IACET CEUs for a limited number of 2025 Annual Conference sessions in compliance with the ANSI/IACET Continuing Education and Training Standard. More information will be available on our website in the coming months. 

Registration Credentials

You will be able to pick up all Conference credentials onsite in the Annual Conference Registration area starting on Tuesday, November 18 at 1:00 pm. IMPORTANT: If you selected Purchase Order or Check (Forthcoming), payment MUST be received in advance, or onsite before you can pick up your registration credentials. 

Special Needs

When registering online, please submit all special or ADA accommodation requests to NAEYC by Friday, October 10. NOTE: NAEYC will try to respond to each request in the order in which they are received. NAEYC cannot guarantee that any requests made after Friday, October 10 will be fulfilled.  

Questions about Registration?

Call Convention Management Resources, Monday through Friday, from 6:00 a.m. to 6:00 p.m., Pacific Time, at 800-421-2388 (US & Canada) or 415-979-2274 (International) or send an email to [email protected].

NAEYC Membership

To receive the membership discount, you must be a NAEYC member in good standing. If registering online, you will need to log into your NAEYC membership account. If registering using the registration form, you will need to provide your valid NAEYC membership ID#.    

Become a NAEYC member online or call NAEYC at 202-232-8777 or 800-424-2460, ext. 4. You can also reach us by email at [email protected]

If mailing in a check payment for membership, please allow 2 to 3 weeks for processing once the payment has been received by NAEYC. Send your check or money order to NAEYC Membership, P.O. Box 97156, Washington, DC 20090-7156. Note: Please send membership payments ONLY to this address. Do not include your conference registration payment on this check.   

Nonmember registrants will automatically receive a NAEYC membership. Please note that the membership will be processed after the Annual Conference has concluded; those who register at the nonmember rate will not be eligible for the member registration rate.   

School or agency administrators: NAEYC membership must be in the name of an individual. A director’s membership does not extend to other staff members.

NAEYC-accredited programs: NAEYC Accreditation does not include membership in the Association.

General Consent and Release for Use of Your Image

By registering, you agree and consent to the following terms which shall be deemed a General Consent and Release for Use of Your Image by you in order for, NAEYC, or anyone authorized by NAEYC, to record and use, as NAEYC may desire in its sole and absolute discretion, all recording and reproductions or depictions of such exhibitor’s, or attendee’s name, likeness, voice, persona, words, actions, and/ or biography, which NAEYC may make, including without limitation the right for NAEYC, or anyone authorized by NAEYC, to use such recordings, reproductions, or depictions in or in connection with any legitimate purposes, including for advertising, publicity, trade, and editorial purposes, at any time in the future in all media now known or hereafter developed, throughout the world. 

Tax Deductibility

Expenses of training—including tuition, travel, lodging, and meals—when incurred for the purpose of maintaining or improving your skills in your present profession are tax deductible. Please consult your tax advisor for details.

Audience: Administrator (director or principal), Faculty, Student (higher education), Teacher, Trainer
Topics: Event, Annual Conference

Annual Conference

  • Conference Policies & Code of Conduct
  • Registration & Housing
  • Presenter Registration & Information
  • Group Registration
  • Annual Conference Schedule
  • Pre-Conference Workshops
  • Special Event
  • Exhibits and Event Advertising at Annual Conference
  • 2025 Topic Tracks
  • Future NAEYC Conferences
  • Sponsors for the 2025 Annual Conference
  • Inscripción en la Conferencia Anual 2025
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