The 2023 Annual Conference has now concluded. The following information regarding the 2023 event is provided for your reference.
Session Scheduling Notifications
As of September 27, 2023, session scheduling details were emailed to the proposal Submitter/Primary Presenter. If you have not received this email, please ask that your proposal Submitter/Primary Presenter forward it.
Presenter Registration is now open. Please see the information below.
Presenter Registration Fees
Registration Type
|
Early Bird
|
Regular
|
After October 13
|
Member (Standard/Premium)
|
$ 270 |
$ 305 |
$ 365 |
Entry Level/Nonmember*
|
$ 410 |
$ 440 |
$ 505 |
*Nonmembers receive a complimentary entry level NAEYC membership
As part of the registration process, please note that you will need to agree to NAEYC’s Code of Conduct and Event Safety Policy.
Please remember… The Annual Conference is about children, not for children. For safety reasons, we cannot allow children or strollers in the exhibit hall or in session areas. If you have children accompanying you to Nashville, TN, we ask that you make alternative arrangements for child care. You may visit the NAEYC website for a list of accredited child care centers near the Music City Center which might offer drop-in services. We appreciate your understanding as we work hard to keep everyone safe.
Online Registration
Click HERE to register at the reduced presenter rate!
PRESENTER CODE: To receive the reduced presenter rate, you must enter the presenter code when creating your registration. The code was included in the proposal notification emails sent to the proposal Submitter/Primary Presenter on August 15, 2023. If you forget to enter the code while registering, please contact [email protected] to receive assistance with your presenter registration.
Note: When registering online, you do not need to enter your Member ID; however, you must have or create a NAEYC account to access the online system.
If you already have a NAEYC account, login using the email address and password connected to your account. If you do not know your password, you will have an opportunity to reset it.
If new to NAEYC, you will need to create an account when prompted and then proceed with registering.
Online Payment Information
If you are paying by credit card, register online to ensure secure transmission of your credit card information.
If you are paying by check, you may register online and select “Check Forthcoming” as your payment option. After registering, you may also submit a request for an invoice by sending an email to: [email protected]. Please note that your registration is not complete until the check payment has been received (see mailing address below).
If you are submitting a purchase order, please begin your registration online and select “Purchase Order” to indicate that a Purchase Order is forthcoming for your registration. Then, send a copy of the official Purchase Order along with your registration information to: [email protected]. After registering, you may also submit a request for an invoice by sending an email to: [email protected].
REMINDER: A Purchase Order is NOT a form of payment.
Unless all associated balances have been paid in full, you will not receive your badge and materials onsite.
For additional assistance, please contact NAEYC Annual Conference Registration via email at: [email protected] or by phone at: 800-421-2388 (US & Canada) or 415-979-2274 (International), Monday through Friday, from 6:00 a.m. to 6:00 p.m., Pacific Time.
Other Ways to Register
IMPORTANT: All registration payments should be sent to our registration outsourcer in San Diego, CA (address below). Please DO NOT send any registration payments to NAEYC, this will delay processing of your registration.
- Fax—If you are paying by credit card or submitting an official purchase order, fax the Registration form to (415) 293-4746. Please do not fax your form more than once.
- Mail—Fill out the Registration form and send with payment or an official purchase order to:
NAEYC c/o Convention Management Resources
11251 Rancho Carmel Dr. # 502978
San Diego, CA 92150
Note: When paying by check, you may mail in the paper form or register online and select “Check Forthcoming” as your payment.
Important: When mailing payment, please allow enough time for the payment to reach us prior to the Annual Conference. To ensure that your registration is processed in a timely manner, mailed Checks or Purchase Orders must be postmarked by November 3, 2023.
Unless all associated balances have been paid in full for your registration, you will not receive access to the Annual Conference. A Purchase Order is NOT a form of payment.
When registering by fax or mail, you must provide your NAEYC Member ID to validate your membership status. Please log into your NAEYC account by going to www.NAEYC.org and clicking the teal box at the top right corner. You will need the email connected to your NAEYC account to log in. Your Member/Customer ID is found under your account profile.
Hotel Reservations
To book your hotel reservation, click here.
Please note: Hotel room rates for the 2023 NAEYC Annual Conference include a fee that is provided to the Association to subsidize meeting-related costs.
Pre-Conference Workshops
To register for one of the Pre-Conference Workshops, use the online registration link or the registration form. Note: Annual Conference registration is not included in the Pre-Conference workshop fee.
Refunds/Cancellation of Registration
Fees are nonrefundable after October 13, 2023. Cancellations submitted by October 13 will incur a $100 processing charge. Cancellations must be submitted in writing. Cancellation by phone will not be accepted. When submitting a refund request, please fax it to 415-293-4746 or send an email to [email protected]. Please include the name and registration ID of each registrant and the name of the organization or person receiving the refund. Refund requests are processed after the Annual Conference using the same method of payment used for Registration.
Please note: No refunds will be issued for Group registrations; only substitutions will be permitted.
If you must cancel your presentation, send an e-mail to [email protected] with the proposal ID# and session title. Cancellations are accepted from the Primary Presenter only.
Registration Credentials
Annual Conference name badges will NOT be mailed in advance. You will be able to pick up all Conference credentials onsite in the Annual Conference Registration area starting on Tuesday, November 14 at 1:00 pm. IMPORTANT: If you selected Purchase Order or Check (Forthcoming), payment MUST be received before you can pick up your registration credentials onsite.
Special Needs
When registering online or on the registration form, please submit all special or ADA accommodation requests to NAEYC by Friday, October 13, 2023. NOTE: NAEYC will try to respond to each request in the order in which they are received. NAEYC cannot guarantee that any requests made after Friday, October 13 will be fulfilled.
Promote Your Session
Check out our new promotional graphic tailored exclusively for 2023 Annual Conference presenters. Share it on your social media, email signatures, and more to generate buzz and attract attendees to your session!
New! AV Information
AUDIO VISUAL: With the exception of Poster and Research Poster presentations, the following A/V equipment will be provided for Annual Conference sessions: a projection screen, projection stand, LCD projector, and a microphone. The LCD projector will have a HDMI cable long enough for the presenter to operate their laptop from the podium. If you’re using your own Mac or Sony computer for your presentation, it’s vital that you bring your own adapter to connect your laptop to the LCD projector. Adapters will not be available on-site.
Any additional A/V equipment is at the presenter’s expense. This includes laptops, computer audio patch kits (needed if you have sound embedded in your PowerPoint/multimedia presentation), internet, additional microphones, flipcharts, etc.
If you need additional audiovisual equipment, outside of what NAEYC will provide, please see below for order forms/contact information.
AV Equipment
To order additional AV equipment (i.e., laptop, flipchart, etc.), use this order form. FORM DEADLINE: November 7, 2023
AV Sound
To order additional sound (i.e., supplemental microphones and/or a computer audio patch/interface for PowerPoint/multimedia presentations with embedded sound), use the forms below:
- For your sessions at the Music City Center, use this order form, or order online: https://order.lmg.net/naeyc/
- For your session at the Omni Nashville Hotel, use this order form.
Internet
For your session at the Music City Center, wired internet services can be ordered by using this order form.
For additional information on Internet Services and features, please contact Music City Center’s Technology Department @ 615-401-1479 or email [email protected]
Complimentary Wifi service is available throughout the facility. Connect via the network “MCCWiFi.” Note that this is not a guaranteed service; if internet is mission critical to your session, ordering wired internet is strongly recommended.
For your session at the Omni Nashville Hotel, use this order form.
Questions about Registration?
Call Convention Management Resources, Monday through Friday, from 6:00 a.m. to 6:00 p.m., Pacific Time, at 800-421-2388 (US & Canada) or 415-979-2274 (International) or send an email to [email protected].
NAEYC Membership
To receive the membership discount, you must be a Standard or Premium level NAEYC member in good standing. If registering online, you will need to log into your NAEYC membership account. If registering using the registration form, you will need to provide your valid NAEYC membership ID#.
Become a Standard or Premium level member online or call NAEYC’s Member Services at 202-232-8777 or 800-424-2460, ext. 4. Membership renewal may take up to 24 hours to process.
If mailing in a check payment for membership, please allow 10 to 14 business days for processing once the payment has been received by NAEYC. Send your check or money order to NAEYC Membership, P.O. Box 97156, Washington, DC 20090-7156. Note: Please send membership payments ONLY to this address. Do not include your conference registration payment on this check.
To upgrade your Entry level membership, you must call NAEYC’s Member Services at 202-232-8777 or 800-424-2460, ext. 4.
Nonmember registrants will receive complimentary Entry level NAEYC membership, which is not eligible for the discounted member rate.
School or agency administrators: NAEYC membership must be in the name of an individual. A director’s membership does not extend to other staff members.
NAEYC-accredited programs: NAEYC Accreditation does not include membership in the Association.
General Consent and Release for Use of Image
By agreeing to the General Consent and Release for Use of Image you consent to, NAEYC, or anyone authorized by NAEYC, to record and use, as NAEYC may desire in its sole and absolute discretion, all recording and reproductions or depictions of such exhibitor’s, or attendee’s name, likeness, voice, persona, words, actions, and/ or biography, which NAEYC may make, including without limitation the right for NAEYC, or anyone authorized by NAEYC, to use such recordings, reproductions, or depictions in or in connection with any legitimate purposes, including for advertising, publicity, trade, and editorial purposes, at any time in the future in all media now known or hereafter developed, throughout the world.
Tax Deductibility
Expenses of training—including tuition, travel, lodging, and meals—when incurred for the purpose of maintaining or improving your skills in your present profession are tax deductible. Please consult your tax advisor for details.